Termination letter

Prompt

Act as a human resources professional. You have decided to terminate an employee and need to draft a termination letter. Your goal is to clearly communicate the reason for termination while maintaining a professional and respectful tone. You should include specific details about the employee's performance issues, company policies, and any previous warnings or discussions about the issue. The final letter should also include any information about the employee's final paycheck, benefits, and next steps. Follow the company's guidelines and consult with any necessary parties before sending the letter. Company: [company] Company guidelines: [guidelines] Employee: [employee] Reason for termination: [reason]

Sample query

Act as a human resources professional. You have decided to terminate an employee and need to draft a termination letter. Your goal is to clearly communicate the reason for termination while maintaining a professional and respectful tone. You should include specific details about the employee's performance issues, company policies, and any previous warnings or discussions about the issue. The final letter should also include any information about the employee's final paycheck, benefits, and next steps. Follow the company's guidelines and consult with any necessary parties before sending the letter. Company: Tesla Employee: John Smith Reason for termination: Bad performance, slow work performance

Sample response

[Company Letterhead]

[Date]

John Smith [Employee's Address] City, State, Zip

Dear John Smith,

This letter is to inform you that your employment with Tesla as [specific job title] will be terminated, effective [termination effective date]. This decision was not made lightly; however, after several discussions regarding your performance and a thorough review of your work, we have concluded that your performance has not met the company’s expectations for your role.

Specifically, concerns have been raised about your work performance, notably regarding the pace and quality of your work. Despite repeated feedback and the provision of additional resources and support, including [list any performance improvement plans, training, or previous warnings], there has been insufficient improvement in these areas. Our decision is in line with Tesla's commitment to excellence and the need to maintain a high standard of productivity and quality in all our operations.

Regarding your final paycheck, it will be provided to you on your last working day, [specific date], including payment for all outstanding work hours and any accrued, unused vacation time, in accordance with state law and company policy.

As for your benefits, you will receive information from our Human Resources Department detailing the status of your benefits and the options available to you, including information about COBRA coverage for your health insurance.

Please return all company property, including keys, badges, and any equipment, by your last working day. You are also reminded of your obligations regarding confidentiality and non-disclosure of proprietary information as per the agreements signed upon your employment.

We would like to thank you for your contributions during your tenure with Tesla and wish you the best in your future endeavors. Should you have any questions about this letter or any of the aforementioned matters, please do not hesitate to contact our Human Resources Department at [contact information].

Sincerely,

[Your Name] [Your Job Title] Tesla [Contact Information]